Advantages of Integrating SAP SuccessFactors in HR processes

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Regardless of how much technology advances, businesses will always need human employees to oversee their operations. Managing these employees presents unique challenges since, unlike other business resources, they have emotions, sentiments, and human creativity. Therefore, managing them to ensure they enjoy their work is crucial. 

Although technology cannot completely replace human management, it can significantly enhance it. SAP SuccessFactors is an SAP solution designed to streamline human resource management. This platform offers advanced features and functionalities that help businesses improve their HR processes. 

Among the various modules available in SAP SuccessFactors, Employee Central and the Recruitment and Onboarding modules stand out. Using these modules in tandem offers numerous benefits. Continue reading to discover more about how these modules can enhance your HR management. 

What is the SAP SuccessFactors Solution?

SAP SuccessFactors is a top-tier cloud-based human capital management (HCM) solution available on the market. It offers various advanced features and functionalities designed to streamline talent management processes. By leveraging cutting-edge technologies, SAP SuccessFactors enables businesses to effectively manage all employee and talent management aspects within their organizations. 

The offerings of SAP SuccessFactors can be categorized into four main areas: 

  • Learning and Development 
  • Recruiting 
  • Compensation Management 
  • Performance Management 

This comprehensive solution allows organizations to oversee the entire employee lifecycle, from finding and recruiting talent to managing performance and development. SAP SuccessFactors supports various HR tasks, including attendance management, digital workplace management, and people analytics, making it a versatile tool for enhancing HR operations. 

What is the SAP SuccessFactors Recruiting?

SAP SuccessFactors Recruiting is a key component of the SAP SuccessFactors suite, designed to streamline and enhance organizations’ hiring processes. This solution simplifies attracting, engaging, and selecting the right candidates, reducing the effort required to manage recruitment. 

The SAP SuccessFactors Recruiting offering is divided into three main modules: 

  • Recruiting Marketing: A social recruiting platform featuring a robust career site builder optimized for SEO, making it easier to attract potential candidates. 
  • Recruiting Management: A collaborative platform that allows users to handle all recruitment activities via mobile devices, ensuring that recruitment processes are efficiently managed from anywhere. 
  • Recruiting Posting: This module automates the posting of job listings across multiple job boards, simplifying the distribution of job advertisements. 

What is the SAP SuccessFactors Onboarding?

SAP SuccessFactors Onboarding is a significant offering from SAP designed to streamline and enhance all onboarding processes. This includes onboarding new hires, cross-boarding employees transferring within the company, and offboarding employees leaving. 

The solution features a New Hire Portal, which enables new employees to upload all required documentation. Additionally, this platform facilitates communication with colleagues, promoting better collaboration. This module also provides a comprehensive overview of teams and their plans, making the onboarding process more efficient and cohesive. 

Why Integrate SAP SuccessFactors Onboarding with Employee Central?

1. Shared Users or Architecture:

Every HR system must effectively manage organizational positions, compensation, and other job-related objects. A consistent foundation across both modules enables seamless mapping of the onboarding process through automation. This integration enhances efficiency for HR managers by minimizing human errors. Additionally, it enables real-time synchronization of all employee data, ensuring accuracy and consistency across the system. 

Shared Users or Architecture:​ SAP SuccessFactors

2. New Hire Conversion:

Transitioning a candidate into an employee can be challenging when done manually. Integrating recruiting and employee central enables you to utilize an automated approach. Upon acceptance of the offer requisition, applicant data is automatically converted into employee records, streamlining the process and reducing manual efforts. 

Cross boarding: ​SAP SuccessFactor

3. Cross boarding:

Ensuring a seamless transition for internal hires moving into new roles is crucial. SAP SuccessFactors offers numerous cross-boarding features and functionalities to facilitate this process efficiently. However, accessing these capabilities requires the simultaneous use of SAP SuccessFactors Employee Central. Integrating both modules eliminates the hassle of cross-boarding, streamlining the transition process for internal hires. 

Cross boarding: SAP SuccessFactor


Employees will inevitably depart from organizations for various reasons, necessitating the use of offboarding capabilities provided by SAP SuccessFactors. These include utilizing the offboarding dashboard, asset tracking, knowledge transfer plans, and feedback surveys. However, it’s essential to note that these offboarding features are only available when SAP SuccessFactors Employee Central is used as the Core HR system. 

Off Boarding: SAP SuccessFactors

Why Integrate SAP SuccessFactors Recruiting & Employee Central for a Streamlined HR Experience?

Why Integrate SAP SuccessFactors Recruiting & Employee Central for a Streamlined HR Experience? 

  • Creation of Requisition: The recruitment process typically starts with evaluating the current organizational structure to identify gaps and implement corrective measures using SAP SuccessFactors Employee Central. This enables hiring managers to create workflows more efficiently and foster digitized collaboration with assigned recruiters. 
  • Internal Mobility: Improving internal mobility within an organization is vital for success. However, this can only be achieved when recruiters have seamless access to essential information. Integrating both modules of SAP SuccessFactors provides access to all necessary information, enabling recruiters to make informed decisions that drive growth. 

Conclusion ​

Integrating SAP SuccessFactors Recruiting & Onboarding with Employee Central offers several advantages. Shared users and architecture minimize human errors and ensure real-time data synchronization. Automated new hire conversion streamlines the process by automatically converting applicant data into employee records upon offer acceptance. Cross boarding is simplified with the simultaneous use of both modules, eliminating hassle for internal hires. Offboarding capabilities like the offboarding dashboard, asset tracking, knowledge transfer plans, and feedback surveys are only available when using SAP SuccessFactors Employee Central as the Core HR system. 

Integrating SAP SuccessFactors Recruiting with Employee Central strengthens the entire HR process. The evaluation of the organizational structure within Employee Central allows hiring managers to create workflows more efficiently and foster collaboration with recruiters. Access to all necessary information through the integration empowers recruiters to make informed decisions that drive internal mobility and organizational growth. 

By leveraging VE3’s expertise in SAP solutions, you can unlock the full potential of this integrated talent management system. VE3 can help you tailor the solution to your specific needs, maximize your return on investment, and ensure a smooth implementation process. Take charge of your HR strategy – contact VE3 today to harness the power of SAP SuccessFactors and propel your business forward. 


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